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Who can apply?

  • Registered charities including Charitable Incorporated Organisations (CIOs)
  • Constituted voluntary organisations*
  • Community Interest Companies (without shares/dividends)*
  • ‘Start-up’ organisations* with a bank account (in the name of the organisation), a constitution and income/expenditure projections
  • Individuals promoting schemes that deliver benefits to other people/the wider community

Please note that the following organisations/individuals are not eligible to apply:

  • Organisations with an annual turnover of more than £500,000 in the existing or preceding 2 years
  • Organisations with more than 2 years of operating reserves (unless there is an acceptable reason for it)
  • Branches of larger organisations
  • Commercial or ‘for-profit’ organisations
  • Religious or political organisations
  • Individuals seeking funding for their own benefit
  • Schools and statutory organisations

Area of benefit

Our charity fund applies to the following countries. Both applicants and those receiving benefit must be within these:

  • UK
  • Austria
  • Belgium
  • Denmark
  • Finland
  • France
  • Germany
  • Greece
  • Holland
  • Israel
  • Italy
  • Ireland
  • Norway
  • Portugal
  • Spain
  • Sweden
  • Switzerland

Please also note that:

  • Preference will be given to applicants and projects within the UK
  • Appicants must comply with UK Charity Commission regulations and any local country requirements

Length and limits of funding

Applications can be for 1 year or less. Your project can span multiple years but we decided as a result of our pilot round to only consider 1 year of funding at a time. You are welcome to apply again for subsequent years (even if you were unsuccessful in year 1) but even if you have been successful, we cannot guarantee that you will be funded again for the same application. All applications are considered in each round on their merits and in the light of all other applications. (You can read more about this in the FAQs section.)

If your project will last slightly longer than a year, say 14 or 16 months, then please contact us for advice on how best to present your application.

We would like to make it clear that our funding will not cover the following:

  • Capital expenses (i.e. building costs/purchase of large equipment)
  • Projects that cost more than £100,000 in any given year
  • Projects that have already started or that are committed to by way of contract, before the application is considered
  • Continuation of existing projects, unless the element being applied for is clearly new and different
  • Applications which are simply/predominantly to make a contribution to the organisation’s overheads/running costs, also known as ‘core costs’
  • Applications that involve the further distribution of the funds by the applicant as in the form of grants
  • Applications from individuals that are mainly/significantly for the applicant’s own benefit

If you have any uncertainty if any of your costs are eligible or not, please ask our Grants Enquiries team.

Amount of grants and number of applications

Organisations can apply for grants of: minimum £5,000 and maximum £25,000 per year.

Individuals can apply for grants of: minimum £1,000 and maximum £10,000 per year.

There is a maximum amount of grant that any one applicant can receive during the life of the fund. This is set at the following amounts:

Annual maximum grant multiplied by the number of years of fund operation e.g. if the maximum annual grant is £25k (for organisations) and £10k (for individuals) and the fund operates over 3 years, the maximum grant for any organisation is £75k (£25k x 3) and for any individual is £30k (£10k x 3).

If your project spans more than one year, the maximum grant that you can apply for can be multiplied pro-rata by the number of years/months that the project lasts.

Applicants can only submit one application at any given time.

Applicants cannot apply on behalf of another project until they have reached the satisfactory completion of their existing grant. (See FAQ section for more on this.)

Applicant’s contribution to costs (match funding)

Grants can be for 100% of the eligible costs of the project, so it is not required that you provide any other financial contribution i.e. no match funding is required.

At the same time, in assessing your application any self-help and commitment to the project along the lines of other grants, volunteer support, free equipment/materials, etc. will be viewed very positively.

Eligible and ineligible costs

Here are some examples of typical eligible project costs:

  • Facilitator/leader/coach/staff expenses and/or wages*
  • Facility hire
  • Minor equipment and materials used in the project
  • Larger items of ‘non-fixed’ equipment up to a value of £1,500 (not IT or AV)
  • Volunteer expenses
  • Marketing and promotion
  • Relevant insurances
  • Relevant training
  • Monitoring and evaluation of the project
  • A fixed contribution to organisational overheads or a calculation of Full Cost Recovery (see **below)

*Salaries and staff payments must be not less than the minimum wage in the country that the person is being paid/working in, but we would also have to see them as being ‘reasonable’ and providing ‘value for money’. There is more on this in the FAQs.

The following are examples of costs that are not normally eligible:

  • Capital costs (any building works or physical items costing over £1,500)
  • General running costs (with the exception of allowable contribution to overheads or FCR, see below)
  • Purchase of vehicles
  • Purchase of personal clothing/equipment
  • Film/AV equipment
  • IT equipment and software
  • Travel (with the exception of volunteer expenses and travel costs that are inherent to the nature or delivery of the project)
  • Accommodation
  • Meals, subsistence and catering e.g. food and drinks
  • Fundraising
  • Maintenance and repairs

**Overheads and Full Cost Recovery (FCR) – We recognise that a contribution to organisational overheads can be important. In light of this organisations can opt to recover overheads via either of 2 methods:

  • Simple method. Applicants can apply for a contribution to their overheads of up to 10% of their project costs when submitted with a simple, costed ‘overheads’ rationale.
  • To apply for FCR of a larger sum/percentage, applicants will need to provide a specific calculation. We can advise you on this.

Application process

The application process has two phases. Our aim is to help you, as an applicant, to develop your project in a way that best meets the criteria without spending lots of time crafting a full application for a project unlikely to receive support or that is ineligible.

The two phases are:

  1. Complete an Expression of Interest Form and email it to the address below. This form will be looked at carefully. You will be given some feedback and also a decision as to whether you should complete a Full Application form. The feedback will be one of three types, which are: proceed to full application; unlikely to be a priority without some amendments; not eligible/unlikely to be a priority.
  2. Then, if invited to do so complete the Full Application form, giving us, of course, all the information required and by the specified deadline.

Video

Along with your Full Application you can, if you wish, provide a short (up to 3-minute long) video to support your submission. This video will be available for a group of EF Stakeholders to view, prior to them voting on projects that they want to support. The Stakeholder vote, along with the assessment of the written application, will be important factors considered by the Grants Panel in deciding which projects to fund. It’s not, though, a requirement to add this video.

To find out more about this please refer to the separate ‘Video’ sheet. Videos have to be received by the deadline of the Full Application.

When to apply?

It is intended to have 2 rounds of grants per year for both individuals and organisations. Applications for both have the same deadline dates, use the same forms and will be considered at the same time.

Expressions of Interest forms (EOIs) can be submitted at any time within the specified ‘Open for EOI’ dates (see here). We aim to give you a response to your EOI within 2 weeks. You can also find here the deadlines for Full Applications.

You can also find the approximate dates for rounds in future years. Please note, we will put up precise dates for future years as soon as they are decided upon.

NB In the case of EOIs received after the EOI deadline, we won’t be able to process them in time to allow a Full Application to that round. They can, however, be processed with the potential for a Full Application to the subsequent round. You should be aware, however, that if the next application deadline is in a different year, you should make sure your Full Application includes any new criteria relevant to that year.

We are very keen to help bring projects to fruition and for this reason are prepared, where appropriate, to give 100% grants. Projects, however, that will depend on substantial other funds that are not yet confirmed should consider applying only when their project is in a position to go ahead with the support of our funding. In practice this would means making an application when the majority of any other necessary funding is confirmed.

How and when decisions are made

The assessment of Expressions of Interest will be based on how well they reflect the aims and objectives of our fund, and how your project demonstrates that it could deliver the kind of benefits to others and the sort of changes that are important to us at EF. We will also be looking carefully at your eligibility as this is very important to us.

When it comes to the Full Application stage, similar principles to these are used but we will be looking more thoroughly at all aspects of the project, including the outcomes, methods, scope, realism, project management, supporting documents and evidence.

There will also be an opportunity for you to demonstrate your enthusiasm, passion and knowledge via the optional video, which our Stakeholders will be able to view when they consider the project.

The Grants Panel will assess each scheme along with the Stakeholders’ views and make their decisions on which schemes to fund. Applicants will be informed of the decisions after the Trustees of EF have ratified the Panel’s decisions. We hope to let all applicants know the outcome within 16 weeks of the deadline of the Full Application submissions.

Additional information can be found in our FAQ section as well in our guide on how to develop a good project. If you still require further assistance, you contact us trough the contact methods below. We also welcome any feedback and suggestions you wish to send us. Any information regarding data protection can be found on our Privacy Policy page.