These are some questions you might have. If you don’t find the answers you need in this section, our Grant Assessment Team is happy to assist.
The date of the next round can be taken from our deadline dates.
|Autumn 2020 / Round 5|
|EOI open||Round 5 Delayed read more|
|Spring 2021 / Round 6|
The deadlines for completing an Expression of Interest form as well as for full applications are:
|Autumn 2020 / Round 5|
|EOI open||Round 5 Delayed read more|
|Spring 2021 / Round 6|
Please check the process & timeline page for further information.
You can discuss any questions or issues with our Grant Assessment team, either by sending an email or phoning. Our contact details can be found below:
Please contact us as soon as possible to discuss it. Normally we would expect unused funds to be returned as we would like to make use of them for supporting other initiatives. Definitely do not spend the outstanding funds on any items not included in your original application or not specifically identified in your offer letter as we may have to ask you to repay this expenditure.
If this happens it’s essential you contact us within 14 days of recognising it so we can discuss it with you. Normally we would not agree to increase a grant offer but we would want to understand the reasons for it before making any decisions or recommendations. It’s really very important, though, that you don’t commit to expenditure that you do not have funds to cover and you do not implicate EF in any commitment to additional expenditure.
No, we don’t regard it as necessary to meet more than one outcome. We see it as far better to create a really good application that solidly delivers on one outcome, rather than spreading yourself more thinly and with less substance. If, however, you feel your scheme genuinely does deliver across more than one outcome then definitely make sure your application reflects that.
You can find an explanation of what to do in the Criteria for Applicants. In essence, if the outstanding match funding is really quite minor then you could apply immediately. However, if it is a substantial sum, we would generally advise against applying until it has been confirmed. If, though, a decision is imminent then it might be best to apply now. Please consult with us if you are uncertain (see 3 above).
Please note, as soon as you know the other organisation’s decision it’s essential you let us know. If you delay or don’t inform us it could result in an unfortunate deferral or even rejection of your application.
This is not a good idea because in applying to us for funding we understand you need the money for everything you are asking for. If you start before receiving funding this would suggest you can manage without the money. As a result we may have to decide the parts already begun are ineligible for funding or possibly the whole project.
In our Guidance for Applicants section you can see ‘the area of benefit’ which is a list of countries our funding can apply to. If your project is delivering to a wider area (that is, it includes one or more of those listed countries but goes beyond them) you can still apply. However, your application will be assessed only on the parts that relate to people within our ‘area of benefit’. If you’re making an application for a project that has global or wider beneficiaries you should take note of these points:
When we were running our pilot round it became apparent that the total request for funding for multi-year projects was very large. In the light of our overall budget this would not have been sustainable. As a result we decided we can generally only fund one year of a project at a time. You can still apply with a project that is going to run over several years but we will only be looking to fund on a year-by-year basis. When you fill in an application please make it clear if your project is going to run over two years or more. Your costs as stated on the application form should only be for the one year (the form makes this clear).
You will certainly be eligible to apply for subsequent years’ funding, but you will need to submit a separate application for each year. We have to point out that, even if you received funding for a previous year, for each new round we have to consider your application on its own merits and in the light of all other applications received at that time. This means, of course, you cannot assume your project will receive future funding.
At the same time, it’s not that we would give no consideration at all to continuing to fund a successful and thriving project. A fresh application should clearly state why your project deserves refunding.
We’d like to emphasise that it’s important in deciding when next you apply to us, to look carefully at the dates of our funding rounds. This is in order to provide continuity for your project. It may mean you have to apply again, before your first grant has finished. This is absolutely fine but should be clearly noted on the form.
There may be the occasional exception, where a project is designed to run for over 1 year but less than 2 years, for example 14 or 16 months. In these cases, we suggest that you contact us (see 3 above) to discuss how best to phrase and present your application.
When we ran our pilot round it became clear that there was a vast difference in what applicants were asking for to pay their staff or other individuals providing services. In fact, the variation was to the tune of about 600%! Obviously there can be a wide range of factors which affect this. Naturally we want to deliver value for money and so will be looking closely at these costs in all future rounds.
While one of the factors will be the relation of costs to the local market we will also be applying our own view of what seems ‘reasonable’. We may, in some cases, at our own discretion apply a cap on salary and staff/individuals’ payments.
If you do feel there is a special case to be made for such payments please try to explain this in your application.
When applying for staff costs please make clear if they are employed or self-employed. Please also provide the ‘day rate’ or ‘hourly rate’ for each person, along with the annual salary (or equivalent) for those who are employed.
Where we see staff/individuals’ payments as too high, it may result in us making a ‘conditional offer’ that is lower than the grant you requested, based on a reduction in such payments. In these circumstances, it will be a ‘without prejudice’ offer and you would naturally need to choose whether your scheme remained viable.
Our policy is that grantees can, in fact, move money between budget headings up to 15% without telling us. However, if you are considering changes beyond that amount it’s essential you inform us and provide the reasons so we can discuss it with you. In agreeing to fund you we obviously were agreeing to fund a particular project, with its specific costs, activities and outcomes. If these get significantly changed we’d naturally need to be consulted.
If you have very sound reasons we would always wish to help your project in the best way possible. We do, of course, at the same time, have a duty to ensure the appropriate use of the grant money. We would also wish, as much as possible, to steer you away from any unfortunate consequences which could arise from substantial changes being made.
The start date on your application form needs to be set after the date you would be formally notified by written offer letter of your success and after you have returned the Acceptance form as well as the Bank and Expenditure Profile forms.
We suggest you set the project start date at a minimum of 14 weeks after the closure date for full applications. Dependent on everything being in place this would be a reasonable estimate for you to have received a grant payment from us and so begin your project.
You should be able to start within 14 days of us receiving your Acceptance form, Bank form and Expenditure Profile form. Generally, we can process payments within about 14 days. However, please note that payments into non-UK bank accounts can take longer and this is something outside our control.
Generally, organisations are faced with 2 sorts of costs: ‘project’ costs and ‘overhead’ costs.
Overhead costs within organisations are known variously as ‘core costs’, ‘running costs’ or ‘indirect costs’.
Examples of these costs might include such things as:
Project costs are also known as ‘direct costs’ – these are the precise costs based simply on running a project. The reality is that organisations cannot run multiple projects without also finding funding for their ‘overhead’ costs.
Individuals: In the case of individuals, overheads are more likely to be restricted to premises costs such as rent, heat, light, IT costs – arising either from a rented office or a ‘home office’. You can claim for these using the Simple method below. If you need further advice on whether other items, such as insurance costs and salary costs are considered as ‘direct project costs’ or ‘overheads’, please contact us.
We do, of course, appreciate that you will have overheads and we offer two ways, based on the principle called Full Cost Recovery or FCR, whereby you can recover a proportion of these. The two options are:
Using this option you can recover your overheads without having to make a detailed calculation:
1 This information will be a simple list of your annual overhead costs, provided on a Word or Excel spreadsheet and sent as an attachment with your application.
This option provides you with the potential to more accurately recover overhead costs but is significantly more complicated. Please refer to the spreadsheet provided at the bottom of this page.
There is detailed guidance on this site to help you complete the spreadsheet. You will need to send us a copy of this spreadsheet with your application, including on your application form the calculated value of FCR you are requesting.
Make sure the addition of your FCR/overhead contribution doesn’t take your application request above the maximum grant request! If it does you’ll need to adjust the scope of your project accordingly.